FREQUENTLY ASKED QUESTIONS

Where and when is this year’s conference? The Community College Conference on Legal Issues will be held January 22-24, 2018, at The Rosen Plaza Hotel in Orlando, FL.  Located at 9700 International Drive, this luxury resort is close to the Orange County Convention Center, SeaWorld Orlando, Universal Studios, and the newly-renovated Pointe Orlando entertainment complex. (Note: There are three Rosen Hotel Properties on International Drive. The Rosen Plaza Hotel is directly across the street from Pointe Orlando.)

What is the conference hotel rate? A special conference rate of $179 plus tax for a single/double/triple/quad room is available until December, 21, 2017 (after this date, reservations will be accepted on a space-available basis at the prevailing rate).  Reservations can be made directly with Rosen Plaza Hotel by calling reservations at 1-800-627-8258 and referencing Valencia College – 2018 Community College Conference on Legal Issues or online by following this link.

How can I register for the conference Choose one of the following registration options: – General Registration – Group Registration (5+ Attendees) – Sponsor/Exhibitor Registration – Valencia College Faculty and Staff Registration Valencia College’s tax ID # is 59-1216316.  Checks should be made payable to Valencia College.

What meals are included? Your conference registration includes the Monday evening welcome reception, Tuesday continental breakfast, Tuesday lunch, and all beverage breaks (Wednesday’s breakfast and lunch are on your own).  Additional tickets for guests are available for purchase either online or onsite.

How do I report any dietary restrictions or special needs? There will be space on the registration form to indicate special needs.  You may also email the conference registrar at conferencing@valenciacollege.edu

When does online registration close? Conference registrations will be accepted online through January 18, 2016. After that date, attendees must register on-site, pending space availability.

I am an employee of Valencia College.  What paperwork is needed to complete my registration? Please view the Valencia registration form and instructions for Valencia College faculty/staff using EDF funds.

I am a presenter. Do I need to register for the conference? Yes.  Upon acceptance of the presentation proposal, each presenter agrees to participate by presenting the proposed workshop, registering for the conference, and paying the registration fee (presenters are paid neither an honorarium nor expenses).

I am an exhibitor.  Do I need to pay for the conference? The exhibitor table package includes a conference registration, allowing entrance to all meals and sessions.  Conference registrations for additional booth representatives are available at the discounted rate of $275 each.

What additional information do exhibitors need to know? Exhibitor Quick Facts can be found on the exhibitor page of our conference website.

How can I receive a payment receipt? Once your check or credit card payment has cleared, about 5-7 days from submission date, you will receive a payment receipt and registration information via email.  If you pay online using CASHNet, our secure payment gateway, you will immediately receive an emailed confirmation receipt.

What is your cancellation/refund policy? Cancellations must be in writing and will be assessed a $100 administrative fee if received prior to December 18, 2015. Cancellations received after December 18, 2015 are nonrefundable. No-shows will not be refunded; however, a substitute attendee is permitted. No-shows registered by purchase order will be invoiced for applicable fees.

Are there sponsorship opportunities available? Yes. View the available sponsorship opportunities.  You can also contact Jennifer Spollen at jspollen@valenciacollege.edu or 407-582-5683.

What are cooperating organizations? Cooperating organizations are conference co-hosts—associations whose work supports legal issues efforts in higher education. These organizations tend to be larger affiliations, typically serving members on a state-wide, regional, or national level, who cooperatively support the Community College Conference on Legal Issues by partnering through providing publicity, speakers, and funding.  If you are interested in becoming a cooperating organization for The Community College Conference on Legal Issues, please contact  Shauna Anstey at sanstey@valenciacollege.edu.

What is the dress code? The dress code is business casual.  Dressing in layers may be helpful as the conference rooms can get cool.

What is the closest airport? Orlando International Airport – the airport code is MCO.

How can I get from the airport to the hotel? For more information on Driving Directions, Airport Shuttle & Rental Car, please visit our Travel Information

What is the smoking policy at the hotel? The Rosen Plaza Hotel is a smoke-free environment in all indoor public areas and guestrooms. Smoking areas are available outside of the hotel.

Will I need to pay for hotel parking? Rosen Plaza Hotel has extended complimentary self-parking for all overnight guests.  Self-parking is discounted to $10 per vehicle, per day for drive-in attendees.  Valet parking is also available.

Where can I find out about the Orlando area and attractions? For more information about all Orlando has to offer, visit www.visitorlando.com or  www.rosenplaza.com. Visit Orlando provides a digital attendee guide that contains contact information, maps and more about all of the major Orlando attractions that can be downloaded by following this link.

When will the next conference be held? This conference is held every other year in rotation with The Community College Conference on Learning Assessment. Upcoming Conference Dates: – The Community College Conference on Learning Assessment (Early 2019) – The Community College Conference on Legal Issues (Early 2020) To receive updates on future Valencia College conferences join the conference mailing list.